1) The bid must be submitted in English and in written form electronically at:
https://root.deutsche-evergabe.de/portal/
Use of the portal deutsche-evergabe.de is free of charge for applicants and bidders of Vattenfall projects.
Requests to participate can be submitted there.
Requests to participate by post, fax or e-mail will not be accepted.
2) The bid is to be divided in accordance with the numbering in Section III.1 and should contain the information requested in the respective sections. The contracting entity reserves the right to disregard information not contained in the sections specifically provided for this purpose. References to previous tenders will not suffice for the purpose of verification;
3) The term ‘current’ in Section III.1. means that the date of issue of the third-party confirmation in question must not be longer than 6 months prior to the date of publication in the Official Journal of the EU;
4) The obligation to submit third-party confirmation does not apply if and insofar as no such register is kept or registration is unnecessary. The onus is on the applicant to prove and explain this;
5) For the purposes of Point 4 above, foreign applicants are still required to submit such third-party confirmation. Their equivalence must be proven. To this end, exhaustive presentation is expected. It should be pointed out here that the entire tender must be written in English, If an official document, reference information, etc. are not written in English, official German documents from authorities will also be accepted;
6) Even as part of a bidding consortium, an applicant may rely on the capabilities of other companies in proving their fitness:
(a) bidders wishing to avail themselves of such borrowed capacity (not possible for reliability in accordance with Section III.1.1), must immediately name the sub-contractors whose capacity they are borrowing and submit the relevant evidence for Sections III.1.1) to III.1.3) for the sub-contractors together with the request to participate, this submission requirement being limited to the part of the services to be provided by sub-contractors. In this case, the applicant must prove that the sub-contractor will provide him with the necessary resources (e.g. in the form of a letter of commitment);
(b) any other sub-contractors (whose capacity is not borrowed) need not be named in the request to participate initially and the proof in accordance with Sections III.1.1) to III.1.3) need not be submitted initially for the sub-contractor. The proportion contracted out alone has to be indicated.
However, the contracting entity reserves the right to require other applicants/bidders who are shortlisted for further participation in the process and plan to use sub-contractors, before the end of the competitive bidding or throughout the rest of the process, to name such sub-contractors and to submit the aforementioned evidence in respect of their share of the services.
7) The contracting entity reserves the right – without being required to do so – to demand declarations and evidence (including for the minimum requirements) at a later date. Moreover, the contracting entity reserves the right to demand a personal introduction to an applicant or to inspect the applicant's business or a reference project, e.g. in order to verify the validity of the self-declarations. The applicant is not entitled to make any additional demands or demand a personal introduction;
8) The contracting entity reserves the right – without being required to do so – following the selection of applicants and submission of tenders, if the situation so justifies, to carry out an audit of individual bidders in the form of sustainability risk assessments. Justification for this includes a situation where the bidder is based in a CSR high-risk country or its production facilities are situated there. A list of high-risk countries can be found under:
Further details see documentation
www.deutsche-evergabe.de